BUSINESS EMAIL · DOMAIN NAME
Business email and domain names. An address in your name, emails that mail services recognise.
An address such as contact@your-company.com inspires more trust than a free address. I take care of the domain name, the addresses and the technical settings that let mail services recognise your emails as legitimate. The domain stays in your name.
01 / THE DOMAIN NAME Your address online, in your name.
Your domain name serves both your website and your email. I help you choose it: short, easy to spell out on the phone, with the extension that suits your clients, such as .com or a country extension. I check that it is available before buying it.
The domain is registered with your company as the registrant, in an account you keep the login for. It remains yours. I switch on automatic renewal, linked to an up-to-date payment method, so that a domain does not expire without anyone noticing.
02 / THE ADDRESSES contact@, quotes@, and your own.
Depending on how you work, an address can be a real mailbox, with its own messages and password, or a simple forward to a mailbox you already use. Forwarding is often enough for an address such as contact@; to reply from that address, you need a mailbox or sending configured for it.
The email service is chosen according to use: your web host’s, Google Workspace or Microsoft 365. I then help you set up the addresses on your computers and phones.
03 / DELIVERABILITY Emails that are recognised, not suspicious.
An unauthenticated email looks like an attempt at impersonation. Since 2024, Gmail and Yahoo have asked senders to authenticate their mail. Three DNS settings do this:
- SPF: the list of servers allowed to send email for your domain.
- DKIM: a signature proving the message really comes from your domain and has not been altered.
- DMARC: the instruction given to mail services when an email fails these checks, with reports showing who sends in your name.
No setting can guarantee that an email will never land in spam: each service decides on its own. These settings remove the most common technical causes and help protect your name against fraudulent emails.
04 / TRANSFERS Changing provider while avoiding downtime.
A domain can be transferred from one registrar (the company where the domain is registered) to another. It must be unlocked, and the transfer code obtained from the current provider. A newly registered or recently transferred domain is usually locked for a few weeks before it can change registrar.
Before any switch, I note the existing DNS records, for the website as well as for email, and copy them exactly. That is what reduces the risk of a website or email stopping during the change.
05 / WHAT IS CHECKED The points I check.
- Domain registrant and access in your name
- Expiry date and automatic renewal
- Email MX records (which tell where your emails arrive)
- A single, up-to-date SPF record
- DKIM signing switched on
- DMARC policy, with reports checked
- Forwards and mailboxes, address by address
- Test email sent and checked on arrival
Your questions.
Will the domain name be in my name?
Yes. The domain is registered with your company as the registrant, in an account you keep the login for. It remains yours, whether we keep working together or not.
Will my emails never land in spam again?
No one can promise that. Each mail service decides on its own. SPF, DKIM and DMARC remove the most common technical causes; the content of your messages and the sender’s reputation also count.
Is forwarding enough?
For receiving, yes: messages sent to contact@ arrive in a mailbox you already use. To reply from contact@, you need a real mailbox or sending set up for that address.
Can I keep my old emails when changing provider?
In most cases, yes. I first check what the old service lets you export, then the messages are copied to the new mailbox before the switch.
Will my website and email go down during a transfer?
The transfer is prepared to avoid it: the existing DNS records are noted and copied before the change. It is the step that calls for the most care.
YOUR PROJECT · ONE POINT OF CONTACT
An address in your name, emails that inspire trust.
Tell me your current domain name, or the one you would like, and the email service you use. I will look at what is in place and what is missing.